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Common Fields

The Proposed Common Fields chart lists a set of fields to be used for both document view and export. The Potential Future Fields chart lists a set of additional fields to be considered for the future.

Proposed Common Fields for Document View and Export

Friendly Name Search Name Filter Definition Default View
Audio Duration Audio_video_Length TimeFilter The Audio Duration field contains the length of any audio or video file in seconds. FALSE
Batch Name batch_name MultiSelectFilter The Batch Name field contains the name for a batch created by the admin. FALSE
Review Comments - TextSearchFilter The Review Comments field contains comments that the reviewer has left on the document. FALSE
Confirmed Entities - MultiSelectFilter The Confirmed Entities field indicates the number of confirmed entities associated with the document. FALSE
Custodian custodian MultiSelectFilter The Custodian field contains all custodians associated with a document, whether de-duplicated or not. FALSE
Custom Detection Tags custom_tags MultiSelectFilter The Custom Detection Tags Field contains labels for each custom detection rule that returns a hit on the document. FALSE
Document Classification doc_clsf_type MultiSelectFilter The Document Classification field contains the list of document classifications identified by Canopy during processing. FALSE
Document ID documentId UniqueValueSearchFilter The Document ID field contains Canopy’s unique ID associated with a document. TRUE
Email BCC eml_Bcc SearchValueFilter The Email BCC field contains the full SMTP value for the email addresses entered as a recipient of the Blind Carbon Copy of an email message. FALSE
Email BCC Name eml_Bcc_DisplayName SearchValueFilter The Email BCC Name field contains the names, when available, and email addresses of the Blind Carbon Copy recipients of an email message. FALSE
Email CC eml_Cc SearchValueFilter The Email CC field contains the full SMTP value for the email addresses entered as a recipient of the Carbon Copy of an email message. FALSE
Email CC Name eml_Cc_DisplayName SearchValueFilter The Email CC Name field contains the names, when available, and email addresses of the Carbon Copy recipients of an email message. FALSE
Email Classification eml_clsf_type MultiSelectFilter The Email classification field contains SPAM (junk email) and HAM (non-junk email) classifications as identified by Canopy during processing. FALSE
Email Creation Date eml_CreationTime DateFilter The Email Creation Date field contains the date and time at which an email was created. FALSE
Email From eml_From SearchValueFilter The Email From field contains the full SMTP value for the sender of an email message. FALSE
Email From Name SearchValueFilter The Email From Name field contains the name, when available, and email address of the sender of an email message. FALSE
Email From Domain eml_DomainsFrom SearchValueFilter The Email From Domain field contains the domain of an email address in the Email From field FALSE
Email Last Modified eml_LastModificationTime DateFilter The Email Last Modified field contains the date and time an email was last modified. FALSE
Email Message ID eml_MessageID UniqueValueSearchFilter The Email Message ID field contains the unique message number created by an email application and extracted from the email’s metadata. FALSE
Email Received Date eml_MessageDeliveryTime DateFilter The Email Received Date field contains the date and time an email was received. FALSE
Email Recipient Number eml_AllRecipientsNos NumberFilter The Email Recipient Number field contains the number of recipients in an email. FALSE
Email Send Date eml_ClientSubmitTime DateFilter The Email Send Date field contains the date and time an email was sent. FALSE
Email To eml_To SearchValueFilter The Email To field contains the full SMTP value for the recipient of an email message. FALSE
Email To Name eml_To_DisplayName SearchValueFilter The Email To Name field contains the names, when available, and email addresses of the recipients of an email message. FALSE
Eml Conversation Index eml_ConversationIndex UniqueValueSearchFilter The Eml Conversation Index field contains the email thread created by the email system. FALSE
Family ID family_Id UniqueValueSearchFilter The Family ID field contains the document ID of the first file in file family: email or loose file (word, ppt, pdf, etc.). This file will never be a container file. FALSE
File Creation Date created_datetime DateFilter The File Creation Date field contains the date and time the file was created. FALSE
File Extension extension MultiSelectFilter The File Extension field contains the text extension of the file name. FALSE
File Last Modified updated_datetime DateFilter The File Last Modified field contains the date and time changes to a file were last saved. FALSE
File Size size NumberFilter with Units The File Size field contains the size of files in bytes. FALSE
File Source source TextSearchFilter The File Source field contains the name of the container file used to upload the document to Canopy.. FALSE
File Source Path meta.sourcepath TextSearchFilter The File Source Path field is the logical path of where the file is located, starting from the transport container, and including every container object in the path of extracting the file. FALSE
Folder Path meta.full_name TextSearchFilter The Folder Path field contains the full path to the file located in Canopy’s infrastructure. FALSE
Image Classification img_clsf_type MultiSelectFilter The Image Classification field contains the list of image classifications as identified by Canopy during processing. FALSE
Is Attachment is_Attachment MultiSelectFilter The Is Attachment field contains a boolean value that is true if the document is an attachment. FALSE
Language Language MultiSelectFilter The Language field contains the predominant language contained in documents. FALSE
Master Date DateFilter For email & attachments, the Master Date field contains ‘Email Send Date,’ and if that field isn’t available, then ‘Email Received Date.’ If neither Email Send Date nor Email Received date are available, i.e. a draft, we use ‘Email Last Modified.’ For native files, the Master Date field contains ‘Date Last Modified,’ and if that field isn’t available, then ‘Date Created.’ FALSE
MD5 Hash md5 UniqueValueSearchFilter The MD5 Hash field contains the MD5 hash value of the file. FALSE
Name display_name / short_name TextSearchFilter The Name field contains either the file name or, in the case of emails, the email subject. TRUE
Page Count content.pdfpagecount NumberFilter The Page Count field indicates the page count of PDFs. FALSE
Parent ID parent_Id UniqueValueSearchFilter The Parent ID field contains the document ID of the file from which a file was extracted.This can be an attachment, an embedding, or contained in a container file. FALSE
PII Elements tags MultiSelectFilter The PII Elements field contains a list of PII element types detected in the file. FALSE
QA Batch Name batch_name MultiSelectFilter The QA Batch Name field contains the name of the QA batch to which the document is assigned.. FALSE
QA Change Reasons qaReason TextSearchFilter The QA Change Reasons field contains the Change Reasons value assigned by the QA reviewer during the QA process if applicable. FALSE
QA Reviewed Date reviewed_datetime DateFilter The QA Reviewed Date field contains the date and time a document was QA reviewed. FALSE
QA Reviewer reviewer MultiSelectFilter The QA Reviewer field contains the name of the user who performed the QA review. FALSE
QA Reviewer Email reviewerEmail MultiSelectFilter The QA Reviewer Email field contains the email address of the QA reviewer. FALSE
QA Status qaStatus MultiSelectFilter The QA status field can set to “reviewed,” “QA pending,” or “not QA batched.” Proposed Revision: The field contains “Approved” or “Rejected” for documents that have been QA reviewed and is blank for all other documents. FALSE
Review Status status MultiSelectFilter The Review Status field can be set to “reviewed,” “pending” or “not batched.” Proposed Revision: The Review Status field contains “Reviewed” for documents that are marked “Review Complete” in the Standard Review and is blank for all other documents. FALSE
Reviewed Date reviewed_datetime DateFilter The Reviewed Date field contains the date and time the document was marked “Review Complete” in Standard Review. FALSE
Reviewer reviewer MultiSelectFilter The Reviewer field contains the name of the user who performed the Standard Review. FALSE
Reviewer Batch Name batch_name MultiSelectFilter The Reviewer Batch Name field contains the name assigned to the Standard Review Batch when created. FALSE
Reviewer Email reviewerEmail MultiSelectFilter The Reviewer Email field contains the email address of the reviewer. FALSE
SHA1 Hash sha1 UniqueValueSearchFilter The SHA1 Hash field contains the SHA1 Hash value of the file. FALSE
SHA256 Hash sha256 UniqueValueSearchFilter The SHA256 Hash field contains the SHA256 Hash value of the file. FALSE
Suggested Entities suggestedEntityCount MultiSelectFilter The Suggested Entities field may contain the count of either “Entity Propagate” and/or “Active Lookahead.” FALSE
Tags manual_tags MultiSelectFilter The Tags field contains the list of user-created tags applied to the file. FALSE
Text Length content.length NumberFilter The Text Length field contains the length of documents in text characters. FALSE
Total PII Count total_pii MultiSelectFilter The Total PII Count field contains the count of all PII detected in a document. FALSE

Potential Future Fields

Friendly Name Definition
Attachment Doc IDs The Attachment Doc IDs field contains all child items in a family group, delimited by semicolons, and is only present on parent items.
Author The Author field contains the original composer of a document or sender of an email message.
Child MD5 Hash The Child MD5 Hash field contains the attachment MD5 hash value of all child items in a family group, and is only present on parent items.
Child SHA1 Hash The Child SHA1 Hash field contains the attachment SHA1 hash value of all child items in a family group, and is only present on parent items.
Child SHA256 Hash The Child SHA256 Hash field contains the attachment SHA256 hash value of all child items in a family group, and is only present on parent items.
Document Comments The Document Comments field contains comments extracted from a native file’s metadata.
Company The Company field contains text extracted from the Microsoft Office native file metadata field.
Delivery Receipt The Delivery Receipt field contains a yes/no indicator that a delivery receipt was requested for an email.
Email Sensitivity The Email Sensitivity field contains a label indicating the level of sensitivity applied to an email.
Email Sent Flag The Email Sent Flag field indicates Yes for a sent email and No for a draft email.
Email Unread The Email Unread field indicates Yes for unread emails.
Excel Hidden Columns The Excel Hidden Columns field contains a yes/no indicator of whether an Excel file contains one or more hidden columns.
Excel Hidden Rows The Excel Hidden Rows field contains a yes/no indicator of whether an Excel file contains one or more hidden rows.
Excel Hidden Worksheets The Excel Hidden Worksheets field contains a yes/no indicator of whether an Excel file contains one or more hidden worksheets.
Has Hidden Data The Has Hidden Data field contains indication of the existence of hidden document data, such as hidden text in a Word document, hidden columns, rows, or worksheets in Excel, or slide notes in PowerPoint. If a document contains hidden data that was found during processing, this field displays a value of Yes. If no hidden data was found, this field is blank. Note that this field does not display a value of No if no hidden data was found.
Has OCR Text The OCR Text field indicates Yes if a text field contains OCR text and No if text was extracted.
Image Taken Date The Image Taken Date field indicates the date and time when an image was taken, scanned or created.
Keywords The Keywords field contains the internal value entered for keywords associated with a Microsoft Office document.
Meeting End Datetime The Meeting End Date/Time field contains the date and time at which a meeting item ended.
Meeting Start Datetime The Meeting Start Date/Time field contains the date and time at which a meeting item began.
Message Class The Message Class field contains the type of item from an email client, i.e. contact, calendar, etc.
Message Header The Message Header field contains the full string of values within an email message header.
Power Point Hidden Slides The Power Point Hidden Slides field contains a yes/no indicator of whether a Power Point file contains hidden slides.
Track Changes The Track Changes field contains a yes/no indicator of whether the Track Changes toggle is set to True and/or there are tracked changes in the document. This field maps to the TrackedChangesCombined Invariant field. The indicator will be Yes if either the Track Changes button is enabled in the document, or there is actual Tracked Change content in the document.